Please contact Rainbow Fertility Patient Services Administration team on 1300 522 588 for more information regarding Child Protection Checks. A copy of the required “Child Protection Order Check Application Form” can be found here, along with the associated “Child Protection Order Checks Fact Sheet for applicants”

Please download the Child Protection Order Check application form and save to your computer.  The form needs to be filled in electronically and saved to your computer using your name as the document title e.g. Sam Smith, before uploading and attaching to an email.  Please send the completed form via email to: infomelb@rainbowfertility.com.au

Please ensure that you complete the declaration and consent section before sending the form to the clinic.  The clinic will forward these to the DHS on your behalf. Please note the DHS will not accept forms directly submitted to them by patients.

Please note that both the patient and partner (if applicable) are required to complete a separate Child Protection Order Check Application Form.

Child Protection Order Checks can take up to 15 working days to process so please submit your forms allowing plenty of time before you wish to start your treatment. Please note commencement of your treatment will be delayed if Child Protection order checks are not back in time.

There is no fee associated with these checks.

Australian Residents

Australian Residents

Both you and your partner (if applicable) will need to each apply directly to the Victoria Police for a police check. To download an application form, go to the Victoria Police Website.

Please note that the type of check and purpose of the check is very specific so please follow the steps below to ensure that the type of police check obtained is correct. A working with children or any other police check will NOT be accepted.

• Click on “Our services”
• Click on “Police Record Checks”
• Scroll down then click open the application form for “Online application form for the National Police Certificate”. A PDF document will download.
• At Section “A: Type of check required” – select National Name check as shown here

• In “Section E: Purpose of Check – Option 1” – select Contact with Children and underneath the Healthcare box please type IVF applicant as shown in the below example

100 points of identification are required which need to be witnessed by an authorised person. At least one of the documents provided must have the applicant’s current address, date of birth and signature on it.

Police checks can take up to 15 working days or longer to process so please allow plenty of time for submission and processing before you wish to commence treatment. Commencement of your treatment will be delayed if police checks have not been received by the clinic in time.

Once you have received your police checks, please bring them into the clinic to be sighted by our counsellor. We can only receive original police checks and photocopies will not be accepted.

The cost of the police checks is payable to the Victoria Police upon application and is per check completed. Please refer to the Victoria Police website for current fees. Your application form along with your Cheque or money order can be sent to: Victoria Police, GPO Box 919, MELBOURNE VIC 3001. 

Once the clinic has sighted your police check we will return the original certificate to you for your records.

Police checks can take up to 15 working days or longer to process so please allow plenty of time for submission and processing before you wish to commence treatment. Commencement of your treatment will be delayed if police checks have not been received by the clinic in time.

Once you have received your police checks please bring them into the clinic to be sighted by our counsellor. We can only receive original police checks and photocopies will not be accepted.

The cost of the police checks is payable to the Victoria police upon application and is per check completed. Please refer to the Victoria Police website for current fees.

Once the clinic has sighted your Police check we will return the original certificate to you for your records.

International Residents

Overseas Patients

Overseas patients, who do not have an Australian residency, are also required to comply with the ART Act however, they will need to apply for a police check with the Australian Federal Police.

Please contact our Patient Services Administrators on 1300 522 588 for more detailed information on the specific requirements.

If you reside overseas, you will need to apply for a National Police Check through the Australian Federal Police website www.afp.gov.au

• Go to the bottom of the website; select forms; select ‘National Police Checks’ and click on ‘National Police Check Form.’

A. Patients wishing to submit an online application

• 1. Section 2.3 purpose type: “Commonwealth purpose/employment”
  2. Purpose of check: “Care, instruction or supervision of children”

B. Patients wishing to print and submit an offline application

• Click “Offline application form”
• Section 1 type of check: “Name Check Only”

• Section 8 purpose: Code 28 “Care, instruction or supervision of children”

100 points of identification are required which need to be witnessed by an authorised person. At least one of the documents provided must have the applicant’s current address, date of birth and signature on it.

Australian Federal Police checks can take up to 15 working days or longer to process so please allow plenty of time for submission and processing before you wish to commence treatment. Commencement of your treatment will be delayed if police checks have not been received by the clinic in time. Please note that AFP will send all certificates to the applicants address that is nominated on the application form by post.

Once you have received your police checks, please bring them into the clinic to be sighted by our counsellor. We can only receive original police checks and photocopies will not be accepted.

The cost of the AFP police checks is payable per application.  Please refer to the AFP website for the current fees.  Your application form along with your Cheque or money order can be sent to: Australian Federal Police, Criminal Record Checks, Locked Bag 8550, Canberra City, ACT 2601.

Once the clinic has sighted your police check we will return the original certificate to you for your records.

Another requirement of the ART Act 2008 is that all patients’ undergoing ART in Victoria must undertake mandatory counselling before commencing a cycle.

Both patient and partner (if applicable) will need to attend the counselling session. The duration of the appointment and how many sessions are required will depend on your treatment plan.

Our counsellors are available for appointments during business hours or after hours/weekends at their private consulting rooms.

Please contact Rainbow Fertility Patient Services Administration team on 1300 522 588 to organise an appointment during business hours.